Who can use this feature?
- Available with Workforce.
Interested in a demo of Workforce? Contact us here.
The Employees page in Workforce provides a centralized location for monitoring extension status, updating employee profile data, and navigating to employee detail pages.
To access the Employees page, open Workforce and click the Employees tab in the top navigation.
Understanding the Employees table
The Employees table displays all employees invited to or captured by Workforce, with the following information:
- Employee: Employee name and email address
-
Status: Workforce extension activation status
- Captured: The employee's browser activity is being captured by the Workforce extension
- Activated: The employee has activated their extension via the User Activation flow
- Invite Expired: The employee's invitation has expired and needs to be resent
- Version: Workforce extension version number installed on the employee's browser
- Last Ping: Most recent extension check-in time
- Last Seen: When the employee was last active
- App (Last seen): The application where the employee was last seen
Managing employees
The Employees page is where you manage your employee roster and monitor deployment status. Once employees are added to this table, you can deploy the Workforce extension to them using one of several deployment methods.
Deploying Workforce to employees: After adding employees to the table (via import, manual entry, or API), you'll need to deploy the Workforce extension to them. One of the methods is Email invitation, where you select employees and click Send Activation Emails to send personalized invitation links.
See the Workforce Setup and Deployment Guide for detailed instructions on all deployment methods, including email invitation, Google Workspace policy deployment, and Microsoft Intune deployment.
Import employees (bulk)
Add or update multiple employee records at once using a CSV or JSON file. This is the most efficient way to import data about employees on your team.
To import employees in bulk, click Import employees and follow the prompts.
See Workforce - Import employees for detailed instructions on CSV and JSON upload formats.
Add employee (individual)
To invite an individual employee to Workforce, click Add employee and enter their Email and Name.
Search and filter
Use the Search box to quickly find specific employees by name or email address.
Download employee data
You can export the employee table for offline analysis or reporting:
- Click CSV to download the table as a comma-separated values file.
- Click JSON to download the table in JSON format.
Related articles
- Workforce - Import employees - Bulk import via CSV/JSON
- Sending employee attributes into Workforce - Adding custom properties via API
- Workforce User Management - Managing Workforce users (that is, the individuals who log into Workforce, not employees)